BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

August 10, 2011

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, August 5, 2011.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Monday, August 1, 2011, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 10, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $3,551.90 for period ending August 2, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.   (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 534088 through 534429 for Oklahoma County in the amount of $138,410.24, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Discussion and possible action for approval of Tin Horn Installation.  This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County Engineer.

 

1-2011-025                              $600.06

2-2011-02                                $441.72

1-2011-026                              $268.19

                        1-2011-027                              $612.99

 

8.         Receive the following litigation:

 

Case No. CV-2011-1109 Counter-Claim

Case No. TC-2011-019 Tort Claim

Case No. 07-10146 (PJW) Bankruptcy

Case No. CV-2011-1196 Property Assessed Taxes

Case No. CJ-2011-3900 Sheriff s Sale

Case No. TC-2011 020 Tort Claim

 

9.         Receive cancelled check as follows:  (Document Received)

 

Cancelled Check: Association of County Commissioners, Check No. 111077005, dated July 27, 2011, in the amount of $75.00.  Commissioner Johnson will not be able to attend the conference.  Check will not be re-issued.

 

10.       Receive Monthly Report of Fees for the month of July, 2011. (Document Received)

 

            County Clerk

            General Fund                                      $  311,492.31

            Clerk Lien Fee Fund                           $      9,979.99

            UCC Central Filing Fund                   $    61,667.28

            Records Preservation Fund                 $    64,850.00

            OK Tax Comm. % of Doc Stamps     $  223,785.44

            Mechanic Liens/Investments              $      1,740.57

            Refunds                                              $    26,882.56

            Total                                                    $  700,398.15

 

Board of County Commissioners

            Culvert Pipe Sales Fund 8206            $       8,963.03

            Total                                                    $       8,963.03

 

Juvenile Bureau

9N Restitution                                    $      26,514.88

9J Restitution                                       $          4,365.23

JJC Emergency                                   $       1,896.26

 

End of Consent Docket

 

11.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

11108184   Ford F750 or Equivalent

11108185   Ampliroll Hook Lift or Equivalent

 

District No. 2

 

12.       Discussion and possible action for approval of Mutual Cooperation Agreement between the City of Harrah and Oklahoma County, pursuant to Title 69 O.S.   1903(B) to construct, improve, repair, and maintain any of the roads, streets or highways in the City of Harrah. This agreement shall begin on July 1, 2011, and end on June 30, 2012.  Requested by Brian Maughan, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

13.       Discussion and possible action for approval regarding the former GM plant/Tinker Aerospace Complex and the completion outline and final payment offer from Seville Asset Management, Inc.  Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

County Clerk

 

14.       Discussion and possible action to approve an agreement with LexisNexis Risk Data Retrieval Services LLC for CD s of ROD/UCC images and/or FTP access to imaged documents.  LexisNexis Risk Data Retrieval Services LLC agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents.  The term of this agreement shall begin on July 1, 2011, and end on June 30, 2012.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

15.       Discussion and possible action to approve an agreement with Co-Data, Inc. for CD s of ROD/UCC images and/or FTP access to imaged documents.  Co-Data, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents.  The term of this agreement shall begin on July 1, 2011, and end on June 30, 2012.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

16.       Discussion and possible action to approve an agreement with CoreLogic Information Solutions, Inc. for CD s of ROD/UCC images and/or FTP access to imaged documents.   CoreLogic Information Solutions, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents.  The term of this agreement shall begin on July 1, 2011, and end on June 30, 2012.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

Emergency Management

 

17.       Discussion and possible action to approve a recommendation to reappoint Christi Jernigan, Director of Oklahoma County Social Services, to the Emergency Food and Shelter Board.  Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Engineering

 

18.       Discussion and possible action for approval of Resolution No. __________ reducing the speed limit on 192nd Street from Council Road to Rockwell Avenue to 45 mph.   Requested by Stacey Trumbo, PE, County Engineer and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action for approval of Resolution No. ________ authorizing the execution of Interlocal Cooperative Agreement creating Circuit Engineering District Nine (CED 9) for services for project management on county projects funded with County Improvements for Roads and Bridges (CIRB) Funds.   Requested by Stacey Trumbo, P.E., County Engineer and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

20.       Discussion and possible action for approval of Resolution No. __________ designating official board members to CED 9.   Requested by Stacey Trumbo, PE, County Engineer and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.   (Document Received)

 

Sheriff

 

21.       Discussion and possible action to approve Memorandum of Understanding between the Sheriff s office and Independent School District No. 12 of Oklahoma County.  The Oklahoma County Sheriff s Office agrees to provide to Summit Middle School one uniformed Deputy and one patrol unit.  The assigned Deputy will work on-site at the campus(es) building, grounds of Summit Middle School each day, Monday through Friday, during Summit Middle School s normal hours of operation.  Reimbursement for the Deputy s services will be billed monthly by invoice at the end of each pay period beginning August, 2011 and concluding May, 2012.  During the course of this agreement, there are 180 school days billed at $204.97 per day for a total of $36,894.60.  This agreement shall be effective August 19, 2011, and will terminate at the close of school business on May 25, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

22.       Discussion and possible action for approval of Memorandum of Understanding between the Oklahoma City Zoo, and the Oklahoma County Sheriff.  The Sheriff s Department will provide two full time uniformed deputies, 40 hours per week. Reserve deputies will be utilized when full-time deputies are not available.  The Zoo will provide office space for the substation to be located at the front entry plaza south of guests relations, appropriate signage for the substation, local phone service and internet access.  This Memorandum of Understanding shall begin on July 1, 2011, and end on June 30, 2012.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Social Services

 

23.       Discussion and possible action to approve agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Metropolitan Better Living Center, to provide food and activities for persons eligible under the agreement.  Amount payable under this contract is not to exceed $16,000.00.  Requisition No.11200523 has been issued to Metropolitan Better Living Center, Inc., in the amount of $16,000.00 from General Fund/Social Services, Services Other (1001/6100/54456), contingent upon encumbrance of funds.   Agreement to be effective upon approval by the Board of Oklahoma County Commissioners, through June 30, 2012.  Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Documents Received)

 

Recurring Agenda Items:

 

24.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

25.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

26.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

27.       Commissioners Comments/General Remarks:

 

28.       New business:   In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

29.       Executive Session for the purpose of discussing the following:

 

a. Pursuant to Title 25 O.S.   307(b)(4) for confidential communications with Board s attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss possible settlement in this matter.

 

30.       Action regarding communications with Board s attorney regarding Board of County Commissioners of Oklahoma County vs. Correctional Healthcare Management, et al CIV-10-1251, to discuss possible settlement in this matter.

 

31.       Adjourn at __________ until 9:00 a.m., Wednesday, August 17, 2011.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy and Director of Clerks of the Board